Welcome Home

We’re delighted to welcome you to your new home and hope it provides the comfort, security, and convenience you’re looking for.

Moving into a new property marks an exciting chapter, and our goal is to make the experience as smooth and enjoyable as possible. Whether you're new to renting or an experienced tenant, we’re here to support you throughout your tenancy.

At the Start

As you move into your new home, we’ve outlined a few recommended steps below to help you settle in smoothly.

  • We recommend setting up a standing order with your bank for your monthly rent. To ensure timely payment, we advise arranging for the funds to leave your account two days before the rent due date.

    Our Bank Details
    Account Name: Woodfell Asset Management
    Sort Code: 20-76-90
    Account No: 03613771

  • If instructed by the Landlord, an inventory will be arranged prior to your move-in. Should you wish to receive a copy, we will endeavour to make it available to you shortly after you have moved-in.

  • One set of keys will be provided to each tenant named on the tenancy agreement. If your property features a keyless entry system, the relevant access codes will be issued accordingly.

  • After your Tenancy Agreement is signed, you’ll receive an email invite from Arthur Online. Use the link to create a login and access the portal, where you can view tenancy details, property information, & payments history. We recommend downloading the Occupant app on your smartphone.

  • It is essential to arrange the following after moving in, where applicable:

  • We strongly advise tenants to take gas and electricity meter readings at the start and end of the tenancy to ensure accurate billing for their period of occupancy.

    Meters may include smart meters that track usage in real time or prepayment meters requiring top-ups. Please familiarise yourself with the meters at the property and contact the relevant suppliers promptly. Keeping dated photos of the readings is also recommended for your records and to avoid any future disputes.

Your Home

You are responsible for keeping your home in good condition. Carrying out basic checks and small tasks regularly helps prevent long-term damage and reduces the risk of costly repairs.

  • If you lose power, check the fuse box, often located in a hallway or utility area. Open the cover and identify any trip switches that have moved to the OFF position. Return them to ON.

    Modern fuse boxes have circuit breakers that trip when there’s a fault. Overloading sockets is a common cause - avoid using multiple adaptors in one plug.

    Older fuse boxes may use traditional fuses that need replacing. If in doubt, submit a query through the FixFlo maintenance portal.

  • Condensation forms when moisture in the air meets cold surfaces - particularly during colder months. If not dealt with, it can cause mould and mildew.

    Condensation & mould can also be caused by:

    • Cooking or boiling water

    • Showers and baths

    • Drying clothes indoors

    Preventative Steps:

    • Cover pans when cooking

    • Ventilate with windows and extractor fans

    • Maintain a steady indoor temperature

    • Wipe down damp surfaces daily

    Clean any mould using diluted bleach (1:4) or appropriate cleaning products.

  • Your thermostat controls the general room temperature. A comfortable range is 18°C to 22°C. If you’re away during cold weather, set it to at least 10°C to prevent frozen pipes.

    If a radiator is cold at the top and warm at the bottom, it likely needs bleeding. Turn off the heating, wait for the radiator to cool, and use a radiator key to open the bleed valve slightly. When water appears, close the valve firmly.

  • To keep your washing machine in good working order, run a hot, empty cycle once a month using soda crystals. This helps clear mould, detergent build-up, and smells. Always leave the door open after use to let the interior dry properly.

    If the machine doesn’t drain, the pump filter may be blocked - often by coins or lint. Check the manual for how to clean it, or contact your property manager if you're unsure. Avoid overloading or washing items with foreign objects, as this can cause damage.

    For washer-dryers, note that drying capacity is typically lower than washing capacity. Always follow the load guidelines provided.

  • If your dishwasher isn’t cleaning effectively, check the rinse aid and salt compartments - these are essential for optimal performance.

  • Kitchen extractor filters must be cleaned or replaced regularly. A clogged filter can lead to grease build-up and poor ventilation. Replace filters if they appear greasy or discoloured.

  • To prevent blockages:

    • Never pour fat, oil, or food waste down the sink

    • Use drain-cleaning products regularly (available at supermarkets or DIY stores)

    If a blockage occurs:

    • Try an appropriate cleaning agent first

    • If multiple fittings are blocked, the problem may lie in the main drain - report the issue through the FixFlo maintenance portal.

  • If your toilet starts to overflow, gently lift the internal float inside the cistern to stop the water from rising further. You can also use a plunger to try and clear the blockage and allow the waste to drain away.

  • You are responsible for replacing:

    • Standard or halogen light bulbs

    • Smoke and CO alarm batteries

    Changing a bulb:

    • Turn off the light switch.

    • Ideally, isolate the lights circuit at the fuse box.

    • Wait for the bulb to cool.

    • Remove and replace with the correct type.

    Changing a battery:

    • Test alarms monthly using the test button. Most use standard 9V rectangular batteries, easily replaced by opening the unit.

  • Tenants are expected to prevent and control minor pest problems.

    To avoid infestations:

    • Store food in sealed containers

    • Clean crumbs and spills immediately

    • Empty bins regularly and use sealed lids

    Basic traps and bait are widely available. If issues persist after your efforts, report the issue through the FixFlo maintenance portal.

  • In an Emergency:

    • Water leak: Shut off the stopcock and protect nearby surfaces

    • Power failure: Check fuse box

    • Gas leak: Call 0800 111 999 immediately and leave the property

  • Oven not working?

    • The timer may have been reset. Check power via the fuse box and refer to the manual.

    Radiator cold at the top?

    • Likely requires bleeding.

    Washing machine won’t drain?

    • The pump filter may be blocked. Check before reporting.

    Sink blocked or slow?

    • Use a sink unblocker. Only escalate if the problem persists.

    Dishwasher not cleaning?

    • Top up rinse aid and dishwasher salt.

    No heating or hot water?

    • Check the thermostat and boiler timer settings.

Property Guidelines

At Woodfell, we are dedicated to providing homes people are proud to live in. This is made possible with your co-operation and adherence to these guidelines.

  • Residents must keep noise levels to a minimum at all times, especially between 11pm and 7am.

  • Visitors may stay only for permitted days with approval. Subletting or rentals are strictly banned.

  • Respect neighbours by minimising noise, showing courtesy, and using communal areas properly.

  • Smoking is not allowed anywhere, including balconies, doorways, and shared spaces.

  • Dispose of waste and recycling correctly. Never leave rubbish in communal areas - use the correct bins.

  • Illegal drugs or criminal activity are strictly forbidden. Offenders face legal action and possible eviction.

  • Communal areas are for everyone’s use. Items and belongings left in communal areas may be disposed of.

  • Keep communal doors closed and locked. Do not admit strangers and report suspicious activity promptly.

Maintenance Reporting

You are responsible for keeping your home in good condition. Carrying out basic checks and small tasks regularly helps prevent long-term damage and reduces the risk of costly repairs.

  • All maintenance requests must be submitted through the Woodfell FixFlo maintenance portal, which can be accessed using the QR code provided below.

    We aim to respond to all issues raised during standard office hours within four hours of submission.

    Please note that only issues reported via the FixFlo portal will be actioned. We do not respond to maintenance queries submitted by email or phone unless it is an emergency.

  • For out-of-hours emergencies, please send a WhatsApp message to +44 (0) 73562 77053. Be sure to include your property address, along with photos or videos where possible to help us assess the situation quickly.

  • Not all maintenance issues outside of working hours are considered emergencies. It is essential that you only raise an emergency request when the situation presents an immediate risk to your safety, the safety of others, or if it could cause serious damage to the property.

    If there is an immediate danger to life or property, please call the relevant emergency services without delay.

    If there is a risk to life, call 999 immediately.

At the End

If you choose not to renew your lease and intend to vacate the property, the steps outlined below will help ensure the process runs smoothly and efficiently.

  • Once you have decided not to renew your lease and intend to vacate the property, you must provide formal written notice to your property manager. This can be submitted by email or post, though email is the preferred method. Please note that notices delivered via any other method will not be accepted, and your notice will be considered invalid until properly received.

  • Before vacating the property, it is essential that you take final meter readings and submit them to your utility providers. You will remain liable for any charges incurred during your tenancy, including any unpaid bills.

  • Please ensure you provide your property manager with copies of your final utility bills and/or the contact details of your service providers, including council tax, gas, electricity, and water.

  • Where applicable, our inventory team will contact you to arrange a check-out inspection. The property must be returned in the same standard of cleanliness as it was at the start of your tenancy.

  • Your deposit cannot be returned until the following documents have been emailed to your property manager:

    • Copies of final paid utility bills (gas, electricity, water, and council tax)

    • Your bank account details for the return of the deposit

    • Your forwarding address

    Once these documents have been received and the check-out inspection has been completed, you will be notified by email of any proposed deductions from your deposit.

    *Please note that the most common reason for deposit deductions is failure to carry out a professional end-of-tenancy clean.

Contacts

Your dedicated property manager will be introduced to you at the start of your tenancy, and their full contact details will be provided upon move-in.

For General Enquiries:
Woodfell Asset Management Limited
Carradine House
237 Regents Park Road
London N3 3LF

+44 (0) 20 7112 5405
office@woodfell.co.uk

For Account Enquiries:
accounts@woodfell.co.uk

For Letting Enquiries:
lettings@woodfell.co.uk